SWISS INTERNATIONAL Pediatric Project

Privacy Policy

This privacy policy informs you about the personal data we process in connection with our activities and tasks, including our sipp.swiss website. We provide information on what personal data we process, why, how, and where we process it. We also inform about the rights of individuals whose data we process.

For specific or additional activities and tasks, additional privacy policies and other legal documents such as General Terms and Conditions (GTC), Terms of Use, or Participation Terms may apply.

We are subject to Swiss data protection law as well as potentially applicable foreign data protection law, such as that of the European Union (EU) with the General Data Protection Regulation (GDPR). The European Commission recognizes that Swiss data protection law ensures adequate data protection.

1. Contact Addresses

Responsibility for the processing of personal data:

Wilhelm, Corina
Swiss International Pediatric Project
Dr. med. Corina Wilhelm
Fachärztin für Kinder- und Jugendmedizin
Treasurer Swiss International Pediatric Project SIPP
Alte Landstrasse 167
8800 Thalwil
Switzerland

We will indicate if there are other responsible parties for the processing of personal data in individual cases.

2. Definitions and Legal Bases

2.1 Definitions

Personal data refers to any information relating to a specific or identifiable natural person. An affected person is a person whose personal data we process.

Processing includes any handling of personal data, regardless of the means and methods used, such as querying, comparing, adapting, archiving, storing, extracting, disclosing, obtaining, recording, collecting, deleting, disclosing, organizing, storing, modifying, distributing, linking, destroying, and using personal data.

The European Economic Area (EEA) includes the Member States of the European Union (EU) as well as the Principality of Liechtenstein, Iceland, and Norway. The General Data Protection Regulation (GDPR) refers to the processing of personal data as the processing of personal data.

2.2 Legal Bases

We process personal data in accordance with Swiss data protection law, especially the Federal Data Protection Act (Data Protection Act, DPA) and the Data Protection Ordinance (Data Protection Ordinance, DPO).

We process – if and to the extent the General Data Protection Regulation (GDPR) is applicable – personal data according to at least one of the following legal bases:

  • Art. 6(1)(b) GDPR for the necessary processing of personal data for the performance of a contract with the data subject and for carrying out pre-contractual measures.
  • Art. 6(1)(f) GDPR for the necessary processing of personal data to protect the legitimate interests of us or third parties, unless the fundamental rights and freedoms of the data subject prevail. Legitimate interests include, in particular, our interest in exercising our activities and tasks permanently, user-friendly, safely, and reliably, as well as communicating about them, ensuring information security, protection against misuse, enforcing our legal claims, and complying with Swiss law.
  • Art. 6(1)(c) GDPR for the necessary processing of personal data to fulfill a legal obligation to which we are subject under potentially applicable law of Member States in the European Economic Area (EEA).
  • Art. 6(1)(e) GDPR for the necessary processing of personal data to perform a task carried out in the public interest.
  • Art. 6(1)(a) GDPR for the processing of personal data with the consent of the data subject.
  • Art. 6(1)(d) GDPR for the necessary processing of personal data to protect the vital interests of the data subject or another natural person.

3. Type, Scope, and Purpose

We process personal data that is necessary to carry out our activities and tasks permanently, user-friendly, safely, and reliably. Such personal data may include categories of inventory and contact data, browser and device data, content data, meta and edge data, usage data, location data, sales data, as well as contract and payment data.

We process personal data for the duration necessary for the respective purpose or purposes or as required by law. Personal data that is no longer required for processing will be anonymized or deleted.

We may have personal data processed by third parties. We may process personal data jointly with third parties or transmit it to third parties. Such third parties are specialized providers whose services we use. We also ensure data protection with these third parties.

We process personal data only with the consent of the data subject, unless processing is permissible for other legal reasons. Processing without consent may, for example, be permissible to fulfill a contract with the data subject and for corresponding pre-contractual measures, to protect our overriding legitimate interests because processing is evident from the circumstances, or after prior information.

In this context, we particularly process information that an affected person voluntarily submits to us when contacting us – for example, by postal mail, email, instant messaging, contact form, social media, or telephone – or when registering for a user account. We may store such information, for example, in an address book, in a Customer Relationship Management System (CRM System), or using similar tools. When we receive data about other individuals, the transmitting individuals are obligated to ensure data protection for these individuals and ensure the accuracy of this personal data.

We also process personal data that we receive from third parties, obtain from publicly accessible sources, or collect when carrying out our activities and tasks, to the extent and as long as such processing is legally permissible.

4. Personal Data Abroad

We generally process personal data in Switzerland and the European Economic Area (EEA). However, we may also export or transmit personal data to other countries, especially for processing or processing by others.

We may export personal data to all countries and territories on Earth and elsewhere in the Universe where the local law, according to the Swiss Federal Council’s decision, ensures adequate data protection and – if and to the extent the General Data Protection Regulation (GDPR) is applicable – according to the European Commission’s decision ensures adequate data protection.

We may transmit personal data to countries whose law does not ensure adequate data protection, provided that data protection is ensured for other reasons, especially based on standard data protection clauses or other appropriate safeguards. Exceptionally, we may export personal data to countries without adequate or appropriate data protection if the special data protection requirements are met, such as the explicit consent of the data subjects or a direct connection to the conclusion or execution of a contract. Upon request, we will be happy to provide data subjects with information about any safeguards or provide a copy of any safeguards.

5. Rights of Data Subjects

5.1 Data Protection Claims

We grant data subjects all claims under applicable data protection law. Data subjects have the following rights in particular:

  • Information: Data subjects can request information on whether we process personal data about them and, if so, what personal data is involved. Data subjects also receive the information necessary to assert their data protection claims and ensure transparency. This includes the processed personal data as such, but also, among other things, information about the purpose of processing, the duration of retention, any disclosure or transfer of data to other countries, and the origin of personal data.
  • Rectification and Restriction: Data subjects can rectify incorrect personal data, complete incomplete data, and restrict the processing of their data.
  • Erasure and Objection: Data subjects can have personal data erased (“right to be forgotten”) and object to the processing of their data with effect for the future.
  • Data Disclosure and Data Transfer: Data subjects can request the disclosure of personal data or the transfer of their data to another controller.

We may postpone, restrict, or refuse the exercise of data subjects’ rights within legally permissible limits. We may advise data subjects on any conditions that may need to be fulfilled for the exercise of their data protection rights. For example, we may refuse to disclose information with reference to business secrets or the protection of other individuals, in whole or in part. For example, we may also refuse to delete personal data with reference to legal retention obligations, in whole or in part.

We may exceptionally provide for costs for the exercise of rights. We will inform data subjects in advance of any potential costs.

We are obligated to identify data subjects who request information or exercise other rights with appropriate measures within legally permissible limits. Data subjects are obliged to cooperate.

5.2 Right to Lodge a Complaint

Data subjects have the right to enforce their data protection claims in court or to lodge a complaint with a competent data protection supervisory authority.

The data protection supervisory authority for private controllers and federal authorities in Switzerland is the Federal Data Protection and Information Commissioner (FDPIC).

Data subjects also have the right, if and to the extent the General Data Protection Regulation (GDPR) is applicable, to lodge a complaint with a competent European data protection supervisory authority.

6. Data Security

We take suitable technical and organizational measures to ensure data security appropriate to the respective risk. However, we cannot guarantee absolute data security.

Access to our website is via transport encryption (SSL / TLS, especially with Hypertext Transfer Protocol Secure, abbreviated as HTTPS). Most browsers indicate transport encryption with a padlock in the address bar.

Our digital communication is subject to mass surveillance without cause and suspicion, as well as other surveillance by security authorities in Switzerland, the rest of Europe, the United States of America (USA), and other countries. We cannot directly influence the processing of personal data by intelligence agencies, police authorities, and other security authorities.

7. Use of the website

7.1 Cookies

We may use cookies. Cookies – both first-party cookies and third-party cookies from services we use – are data stored in the browser. Such stored data may not be limited to traditional text-based cookies.

Cookies can be stored in the browser temporarily as “session cookies” or for a specific period as so-called permanent cookies. “Session cookies” are automatically deleted when the browser is closed. Permanent cookies have a specific storage duration. Cookies, in particular, allow recognizing a browser on the next visit to our website, thereby measuring the reach of our website. Permanent cookies can also be used for online marketing.

Cookies can be disabled or deleted entirely or partially in the browser settings at any time. Without cookies, our website may not be fully available. We request – at least if and to the extent necessary – explicit consent for the use of cookies.

For cookies used for success and reach measurement or advertising, a general objection (“opt-out”) is possible for numerous services via AdChoices (Digital Advertising Alliance of Canada), Network Advertising Initiative (NAI), YourAdChoices (Digital Advertising Alliance), or Your Online Choices (European Interactive Digital Advertising Alliance, EDAA).

7.2 Server log files

We may record the following information for each access to our website, if this information is transmitted by your browser to our server infrastructure or can be determined by our web server: date and time including time zone, Internet Protocol (IP) address, access status (HTTP status code), operating system including user interface and version, browser including language and version, accessed individual sub-page of our website including transmitted data volume, last visited website in the same browser window (referer or referrer).

We store such information, which can also represent personal data, in server log files. The information is required to provide our website permanently, user-friendly, and reliably and to ensure data security, especially the protection of personal data – also by third parties or with the help of third parties.

7.3 Tracking pixels

We may use tracking pixels on our website. Tracking pixels are also called web beacons. With tracking pixels – also from third parties whose services we use – small, usually invisible images are automatically retrieved when visiting our website. The same information as in server log files can be collected with tracking pixels.

8. Notifications and messages

We send notifications and messages via email and other communication channels such as instant messaging or SMS.

8.1 Success and reach measurement

Notifications and messages may contain web links or tracking pixels that determine whether an individual message has been opened and which web links were clicked. Such web links and tracking pixels can also capture the use of notifications and messages personally. We require this statistical tracking of usage for success and reach measurement in order to effectively and user-friendly send notifications and messages based on the needs and reading habits of recipients, and to send them permanently, safely, and reliably.

8.2 Consent and objection

You must generally give explicit consent for the use of your email address and other contact addresses, unless the use is permissible for other legal reasons. For any such consent, we use the “Double Opt-in” procedure whenever possible, which means you receive an email with a web link that you must click to confirm, to prevent misuse by unauthorized third parties. We may log such consents, including Internet Protocol (IP) address as well as date and time for evidence and security reasons.

You can generally object to receiving notifications and messages such as newsletters at any time. With such an objection, you can also object to the statistical tracking of usage for success and reach measurement. Necessary notifications and messages related to our activities and operations remain reserved.

8.3 Service providers for notifications and messages

We send notifications and messages using specialized service providers.

9. Third-party services

We use services from specialized third parties to exercise our activities and operations permanently, user-friendly, safely, and reliably. With such services, we can embed functions and content into our website. In the context of such embedding, the used services must store the Internet Protocol (IP) addresses of users for technical reasons at least temporarily.

For necessary security, statistical, and technical purposes, third parties whose services we use may process aggregated, anonymized, or pseudonymized data in connection with our activities and operations. This includes performance or usage data, to be able to offer the respective service.

We use, in particular:

9.1 Digital infrastructure

We use services from specialized third parties to be able to use required digital infrastructure in connection with our activities and operations. These include hosting and storage services from selected providers.

We use, in particular:

9.2 Contact options

We use services from selected providers to better communicate with third parties such as potential and existing customers.

9.3 Audio and video conferences

We use specialized services for audio and video conferences to communicate online. For example, we can hold virtual meetings or conduct online teaching and webinars. Additional legal texts of the individual services, such as privacy policies and terms of use, apply to participation in audio and video conferences.

Depending on the life situation, we recommend muting the microphone by default when participating in audio or video conferences and blurring the background or displaying a virtual background.

We use, in particular:

9.4 Fonts

We use services from third parties to embed selected fonts, as well as icons, logos, and symbols into our website.

We use, in particular:

10. Website extensions

We use extensions for our website to add additional features.

We use, in particular:

  • Google reCAPTCHA: Spam protection (distinguishing between desired comments from humans and unwanted comments from bots and spam); Provider: Google; Google reCAPTCHA-specific information: “What is reCAPTCHA?”.

11. Success and reach measurement

We use services and programs to determine how our online offerings are used. In this context, we can measure the success and reach of our activities and operations, as well as the impact of third-party links on our website. For example, we can also try out and compare how different versions of our online offerings or parts of our online offerings are used (“A/B test” method). Based on the results of success and reach measurement, we can fix errors, strengthen popular content, or make improvements to our online offerings.

When using services and programs for success and reach measurement, the Internet Protocol (IP) addresses of individual users must be stored. IP addresses are generally shortened (“IP masking”) to follow the principle of data minimization through the corresponding pseudonymization and thus improve the data protection of users.

When using services and programs for success and reach measurement, cookies may be used, and user profiles may be created. User profiles include, for example, visited pages or viewed content on our website, information about the size of the screen or browser window, and the – at least approximate – location. User profiles are generally created exclusively pseudonymized. We do not use user profiles to identify individual users. Some services from third parties, where users are logged in, may associate the use of our online offering with the user account or user profile at the respective service.

We use, in particular:

12. Final provisions

We created this privacy policy using the Privacy Policy Generator from Datenschutzpartner.

We reserve the right to adapt and supplement this privacy policy at any time. We will inform about such changes and additions in an appropriate form, in particular by publishing the current privacy policy on our website.